How to Sync Google Calendar with Outlook

Google Apps is free, although the business version, called G Suite, comes with email hosting and other features organizations need, with a monthly fee and different service levels. Google Calendar comes with Google Apps and is a simple yet effective calendar app that you automatically have when you use Gmail. If you want to mix and match your applications or work somewhere that uses G Suite or Microsoft Office, you might want to sync Google Calendar with Outlook or vice versa.

Outlook also has a built-in calendar which is a slightly more involved calendar app. Fortunately, both applications (usually) play well together, and you can sync one calendar with the other, so you never miss a meeting again. Likewise, both calendars allow you to look into other calendars and display reminders, which is great for work and home and has a lot of potential to help you stay organized.

In this tutorial, we’ll show you how to sync Google Calendar and Outlook to make sure you always know what needs to be done when managing your busy schedule.

How to sync Google Calendar with Outlook

To really sync your calendars with each other, you need another third-party tool. While you can add your Google Calendar to Outlook and vice versa, neither will update properly on the other’s platform.

There is a wide variety of useful and resources available on the Internet. Some have free options, but to get an optimized experience, you’ll probably need to pay a monthly or annual fee to use services like automatic sync.

SyncGene – This service offers a free version that allows you to sync your calendars, but unfortunately the two don’t update automatically. If you’re mainly interested in having everything in one place while staying organized, it might be worth the cost.

CalendarBridge – CalendarBridge offers the same functionality as SyncGene, but does not have a free option. Fortunately, the paid options are a bit more affordable and include automatic syncing. CalendarBridge Pricing

If you think this is starting to sound a little more difficult than it should be, don’t worry. You are not alone. Fortunately, below we have some options for connecting your calendars without external services. However, this doesn’t include the same seamless functionality as the options we mentioned above, but there are simple steps to take you forward.

How to make Google Calendar appear in Outlook

It’s very easy to connect your Google Calendar to Outlook and only takes a minute or two:

  1. Go to your Google Calendar, hover over the calendar you want to view and tap the three vertical dots at the bottom left. google calendar
  2. Then click on the option Settings and sharing. Google Calendar - Settings & Sharing
  3. A new page will open, scroll down to Integrate calendar and copy the link below Secret address in iCal format. We like this link because your Google Calendar stays private. Google Calendar - Settings
  4. Now let’s go to Outlook. Note that this works best with the desktop client. We encountered some issues with the web version. In Outlook, click File. Outlook Main Menu
  5. Then click Account Settings > Account Settings. Outlook account settings
  6. In the new window that appears, click Internet calendars > New and paste the link from Google into the URL box, then click To add. Account Settings - Internet Calendar
  7. Now follow the steps to complete the process. Open the Calendar tab in Microsoft Outlook, you can see that all your Gmail calendar reminders are perfectly synced with Microsoft Outlook.

Your Outlook calendar should now be populated with your Google Calendar items. Outlook uses the same refresh mechanisms to download new email and any calendar updates to keep your calendar up to date. To add multiple calendars, repeat this process for each calendar.

If you’re having trouble and you just want to clear your Google calendar and start over, you’ll want to clear all appointments from your Google calendar.

Sync Outlook with Google Calendar

If you want to keep both calendars up to date instead of just syncing one with the other, you can do that too. Just like you can sync Google Calendar with Outlook, you can do it the other way around and sync Outlook with Google Calendar

We’ll start with the steps for Outlook installed on your computer from the Office suite as an example, and then we’ll discuss how to do it for Office 365.

  1. Open Outlook and select the calendar.
  2. Select Publish this calendar of the ribbon tools.
  3. Outlook Web Access will open in your browser, log in.
  4. Select a calendar from the OWA page that opens. Create the calendar Public so you can share it.
  5. Select Save to keep your settings.
  6. Copy the link in the next window. You should see two, an HTML and an ICS. Copy the ICS link.
  7. Log in to your Google Calendar through your browser.
  8. Select My calendars from the left and select the + icon next to Add a friend’s calendar.
  9. Select From URL and paste the URL where it is Calendar URL.
  10. Select Add calendar.

Your Google Calendar should now be populated with your Outlook calendar items. Since you have subscribed to the calendar, it should be requested regularly for changes, just like for email.

For Outlook within Office 365, the process is pretty much the same for the Google part, but different for the Outlook part:

  1. Select the gear icon from your Office 365 dashboard to enter Settings.
  2. Select Part.
  3. Enter your Gmail address Share with and select Send.
  4. Open the mail and copy the URL that ends with ‘reachcalendar.ics‘.
  5. Log in to your Google Calendar through your browser.
  6. Select My calendars from the left and select the + icon next to Add a friend’s calendar.
  7. Select From URL and paste the URL where it is Calendar URL.
  8. Select Add calendar.

Same as for Outlook, Google Calendar should regularly poll your Office 365 calendar. Depending on how your Office 365 installation is set up, you may need to change Google Calendar permissions to read your Office calendar.

To do that, select My calendars within Office and then rights. Select your chosen sharing options and then Save.

If you are a home user, you should be able to do this without any problems. While you’re at work, you may not have permission to share or change an Office setting. You should follow up with your IT team if that is the case.

Syncing Google Calendar with Outlook and vice versa is an easy way to use multiple applications to manage your work-life balance and stay organized.

Frequently Asked Questions

Does Outlook have a calendar app?

Not exactly, whether you have the Outlook app on your mobile device on your computer, you can access the calendar from there.

1. Open the Outlook app on your device and select the small calendar icon in the lower right corner.

2. From here, the calendar takes up the entire app interface (similar to its own application). You can schedule meetings, create alerts, and invite people right from the Outlook app.

How do I make my account private again?

After following some of the steps above, you may be concerned about the privacy of your account.

1. To make your account private again, follow the same steps above and uncheck the box Public choice.

Can I add other email accounts to sync all my calendars?

Yes, you can add any email server to Outlook. Assuming the service provider offers a calendar option, they should sync automatically. Depending on your email client, you may need a port number or other information to complete the merger.

Particularly in the case of ISP email clients, you can visit the email help page for information and instructions on how to add your email address to your Outlook app.

Calendars synced

As you’ve seen, syncing your Google Calendar with Outlook is a pretty simple process that just requires a few clicks and some copy and paste.

If you have other ways to do this, let us know in the comments below!

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