How to Set an Out of Office Automatic Reply in Outlook

How to Set an Out of Office Automatic Reply in Outlook

If you routinely send and receive emails, but plan on going on vacation soon, setting up automated replies is a lifesaver for you. Automatic replies are machine-generated texts that are triggered as soon as you receive an email, but are out of the office to answer it. This way, the sender knows you’re out of the office for vacation and your inbox is protected from subsequent email bombings.

If you’re looking for an easy way to set up “out of office” replies in Outlook, this guide is for you. The article below explains how to set up “out of office” replies in Outlook on different platforms.

Set up out of office in Outlook on a PC

If you use Outlook on the web on PC to send and receive emails, you can quickly set up an “out of office” reply in just a few steps. All you need to do is:

  1. Sign in to your Outlook account in your browser.
  2. Click the “gear icon” in the top right corner.
  3. Click on “View all Outlook settings”.
  4. Select the “Mail” tab.
  5. Enable the “Automatic Replies On” option.
  6. Type your “out of officereply in the text box.
  7. Click on ‘Save’ and the window will close.

At step 5, under ‘Automatic replies on’, you will find another option called ‘Send replies only during a specified period’. This option is ideal if you only want to send “out of office” messages for a limited time, such as the start and end of your vacation.

Enabling this option also eliminates the need to go back to Outlook to disable automatic replies.

Set out of office in Outlook on the iPhone app

Outlook has a great mobile version available in the App Store. If you manage your emails from the convenience of your iPhone, setting up “Out of Office” replies is pretty easy.

Here are the steps to get started:

  1. Launch the “Outlook” app on your iPhone.
  2. Click on ‘Home’.
  3. Click the “Settings” icon.
  4. Select your Outlook account.
  5. Tap the “Automatic Replies” option.
  6. Press the “Automatic Replies” switch to enable “Out of Office replies”.
  7. Type the “out of office‘ reply in the text box below the ‘Automatic replies’ switch.

After you get back to the office, just return to your Outlook account in the Outlook app and follow the same steps until step 6. Tap the “Automatic Replies” switch to turn off “Out of Office replies”.

Set out of office in Outlook on an Android

Working with the Android Outlook app is a great experience, but it’s even easier to enable your “out of office” replies before going on vacation. Before you leave town, enable your “out of office” responses with these steps:

  1. Launch the “Outlook” app on your Android.
  2. Select the “Home” in the top left corner; it is three horizontal lines.
  3. Enter “Settings”.
  4. Choose the account to set up “out of office responses”.
  5. Tap “Automatic Replies” under the account title to open a new window.
  6. Type the “out of officetext you want to use in the box under “Reply to everyone with.”
  7. Select the “Check” icon in the top right corner of the window.

Now you don’t have to worry about not keeping your customers informed.

Set out of office in Outlook on an iPad

If you’re using Outlook on an iPad, you can work on the same device and manage your emails. As a bonus, if you plan to take time off from your office, you don’t have to make a special trip to work. You can set up Outlook replies directly from your iPad in a few steps.

You must start with:

  1. Launch the “Outlook” app on your iPad.
  2. Tap the “Home” icon visible in the top left corner.
  3. Choose the “Settings” icon.
  4. Tap your Outlook account.
  5. Choose the “Automatic Replies” option.
  6. Select the “Automatic Replies” switch to enable “Out of Office replies”.
  7. Type your “out of office‘ reply in the text box below the ‘Automatic replies’ switch.

Your Outlook will now automatically reply to emails received on your iPad.

Exchange accounts work a little differently than regular Gmail and Yahoo accounts. If you have an Exchange account in Outlook, you can enable “out of office replies” with these steps:

  1. Launch the “Settings” app on your iPad.
  2. Select ‘Accounts and Passwords’.
  3. Choose the email account to enable out of office replies.
  4. Scroll down and select ‘Automatic Reply’ and toggle it ‘on’.
  5. Choose an “End date” to indicate when the “out of office” answers should be stopped.
  6. Type your desired “out of office‘ reply in the ‘Away Message’.
  7. Select the “Save” button.
  8. Exit the “Settings” app.

The Exchange account on your Outlook sends “out of office” replies just like any other email account.

Additional FAQs

How do I turn it off when I get back to the office?

If you want to disable automatic “out of office” responses in Outlook, you can easily do it by following the steps below:

1. Sign in to your Outlook account in your browser.

2. Click on the “gear icon” in the top right corner.

3. Click on “View all Outlook settings”.

4. Select the “Mail” tab.

5. Turn off the “Auto Answers On” switch.

Does Outlook support “Out of Office” replies for Gmail?

Outlook supports “out of office” replies for both Gmail and Yahoo. Setting up “out of office” replies is relatively easy for Gmail and Yahoo accounts in Outlook. Microsoft Exchange accounts work the same way with a slight difference to set up “out of office” responses.

Keep your customers informed

Everyone deserves a break every now and then, but it’s best to set up “out of office” replies in your Outlook account before you leave the office. It can be a life saver as it lets customers know that you are not available for an immediate response. They may also know when to expect a response if you’ve provided that kind of information in your “out of office” response, which makes communication a lot easier and life a lot easier.

How often do you put out-of-office replies in your Outlook? Do you manually disable automatic responses? Tell us in the comment section below.

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